blogger: Oktober 2019

Full Block Style, Block Style, Semi Block Style

By irna ardelia - 04.23

Full Block Style

In the form of a full straight letter (Full Block Style) all parts of the letter except letterhead, typing starts from the left margin. That is, starting from the date, the closing word until the attachment written underneath the writing starts from the left. Look at the picture below:

Block Style

Straight form letter or block style is a form of letter with straight flat typing from the left margin of the paper, but for the date and closing greeting is not typed from the left margin. Look at the picture below:

Semi Block Style

The actual form is the same as a straight letter, the difference lies in writing the contents of the letter and each new paragraph indented (enter into). in practice, letters of this form are widely used by companies. Look at the picture below:

References :

http://airisarosania09.blogspot.com/2017/04/pengertian-bentuk-dan-jenis-surat.html

http://elsivaks.blogspot.com/2017/03/korespondensi-bentuk-bentuk-surat.html

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Business Letter

By irna ardelia - 08.37

IRNA ARDELIA
3EB17/22217985

Business Letter

A business letter is usually a letter from one company to another, or between such organizations and their customers, clients and other external partyes. The overall style of letter depends on the relationship between the parties concerned. Business letters can have many type of contents, for example to request direct information or action from another party, to order supplies from a supplier, to point out a mistake by the letter's recipient, to reply directly to a request, to apologize for a wrong, or to convey goodwill. A business letter is sometimes useful because it produces a permanent written record, and may be taken more seriously by the recipient than other forms of communication.

There are six parts to a business letter :

1.    The Heading. This contains the return address (usually two or three lines) with the date on the last line.Sometimes it might be necessary to include a line after the address and before the date for a phone number, fax number, E-mail address, or something similar. Often a line is skipped between the address and date. That should always be done if the heading is next to the left margin. It is not necessary to type the return address if you are using stationery with the return address already imprinted. Always include the date.

2.    The Inside Address. This is the address you are sending your letter to. Make it as complete as possible. Include titles and names if you know them.This is always on the left margin. If an 8½ "x 11" paper is folded in thirds to fit in a standard 9 "business envelope, the inside address can appear through the window in the envelope. An inside address also helps the recipient route the letter properly and can help the envelope be damaged and the address becomes unreadable.Skip a line after the heading before the inside address. Skip another line after the inside address before the greeting

3.    The Greeting. Also called the salutation. The greeting in a business letter is always formal. It normally begins with the word "Dear" and always includes the person's last name. It normally has a title. Use a first name only if the title is unclear - for example, you are writing to someone named "Leslie," but don't know whether the person is male or female. For more on the form of titles, the greeting in a business letter always ends in a colon. (You know you are in trouble if you get a letter from a boyfriend or girlfriend and the greeting ends in a colon - it is not going to be friendly.

4.    The Body. The body is written as text. A business letter is never hand written. Depending on the letter style you choose, paragraphs may be indented. Regardless of format, skip a line between paragraphs.Skip a line between the greeting and the body. Skip a line between the body and the close

5.    The Complimentary Close. This short, polite closing ends with a comma. It is either at the left margin or its left edge is in the center, depending on the Business Letter Style that you use. It begins at the same column. The block style is becoming more widely used because there is no indenting to bother with in the whole letter.

6. The Signature Line. Skip two lines (unless you have unusually wide or narrow lines) and type out the name to be signed. This customarily includes a middle initial, but does not have to. Women may indicate how they wish to be addressed by placing Miss, Mrs., Ms. or similar title in parentheses before their name. The signature line may include a second line for a title, if appropriate. The term "By direction" in the second line means that a superior is authorizing the signer.The signature should start directly above the first letter of the signature line in the space between the

The Minor (Supplemental) Parts of a Business Letter are as follows:

Attention Line. This part directs letter to a specific person or position who will read and pay attention to the letter. It is often written using the format: Attention: <Name> <Position>
Subject Line . This part identifies main topic/business/purpose why the letter was written. It is often written using the format:Subject: <Adjustment Letter> or with the use of Re: <Letter of Inquiry>
Identification initials. This part contains the initials of whoever typed the business letter.For example, the initials, /SSA identifies that Salirick S. Andres typed the letter.
Enclosure or attachment notation . This part contains any attached documents or any additional material in the mail or envelope. For example, the enclosure notation, Encl (5) identifies that there are five enclosed or attached documents in the letter.
Copy notation . This part identifies other persons or parties receiving the letter whether as a Carbon Copy (CC) where all recipients know who else received the letter or aBlind Carbon Copy (BCC) where each recipient is unaware who else received the letter.
Postscript. This part, normally written as Post Script or PS adds personal comment or emphasis or any additional message the writer wants to include but not able to include it in the body of the letter.

Note: which format to use is a question of formality, politeness and personal choice. Generally, the longer formats, such as B or C, are more polite (since they show more respect for the reader). Shorter formats, such as D or E, are used in less formal situations, for example a memo, a letter between friends or an impersonal business letter. Format F is rather official and is typically seen on an invoice or an official or technical document. Format A is extremely formal and mainly used on printed items, for example a wedding invitation. The numerical formats may use a full stop (.) or hyphen (-) instead of a slash (/), for example: 14.3.2016 or 03-14-16

References :

https://en.wikipedia.org/wiki/Business_letter

https://www.rd.com/advice/work-career/business-letter-format/

http://englishplus.com/grammar/00000149.htm)

https://www.englishclub.com/vocabulary/time-date.htm

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Full Block Style, Block Style, Semi Block Style

Business Letter

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